Audit Process Overview

Our objective is to have your continuing involvement as well as constant communication at every stage so that you understand what we are doing and why we are doing it. The most successful audit projects are those in which you, our client, and the audit team have a constructive working relationship. We try to avoid interfering with your unit’s usual routine and work with you to set up proper meeting times.

Scoping the audit graph

SCOPING THE AUDIT (FOR ON-REQUEST PROJECTS)

Client Responsibilities:

  • Explain the request for audit/advisory assistance
  • Provide relevant, useful, and timely information in support of the request
  • Agree upon the objectives and scope of the project
  • Agree to proceed with the project

AAS Responsibilities:

  • Gain a clear understanding of the request for audit/advisory assistance
  • Gather pertinent information to establish the service objectives and scope of work
  • Obtain agreement with the objectives and scope for the project
  • Obtain agreement to proceed with the project
Planning the audit graph

PLANNING THE AUDIT (FROM ANNUAL AUDIT PLAN)

Client Responsibilities:

  • Select personnel who will participate in the project kick-off meeting
  • Assign a point of contact to coordinate and expedite requests for obtaining information, scheduling meetings, and providing other assistance during the project
  • Respond timely to the initial document request list and other requests for preliminary information

AAS Responsibilities:

  • Conduct background and best practice research for the project area
  • Send the initial document request list and seek other preliminary information
  • Develop a plan that includes the strategy, activities, and resources to accomplish the project
  • Schedule a meeting to kick-off the project
Conducting the audit graph

CONDUCTING THE AUDIT

Client Responsibilities:

  • Discuss project objectives, scope, and timing presented at the kick-off meeting
  • Accommodate requests for interviews, walk-throughs, and other meetings
  • Respond timely to requests for additional documents and other information
  • Discuss all observations and recommendations presented at the closing meeting

AAS Responsibilities:

  • Hold the kick-off meeting to present the project objectives, scope, and timing
  • Perform interviews, conduct walk-throughs, and obtain documentation
  • Understand, analyze, and assess in-scope processes and internal controls
  • Identify key internal controls and test their operating effectiveness
  • Document observations, risk impact, and recommendations
  • Hold a closing meeting to present observations, risk impact, and recommendations
Reporting the audit graph

REPORTING THE AUDIT

Client Responsibilities:

  • Review the draft audit report to prepare for the exit meeting
  • Provide a written management response for each recommendation with the planned corrective actions, responsible personnel, and target completion date
  • Discuss the draft audit report and management responses at the exit meeting
  • Agree to finalize the audit report

AAS Responsibilities:

  • Draft the audit report with executive summary, body of observations and recommendations, and any relevant appendices
  • Provide the draft audit report for review and to obtain management responses
  • Hold the exit meeting to finalize the audit report
  • Issue the final audit report with a copy to the President, Board of Governors' Committee on Audit, and other governing parties at the university

Follow-up

Client Responsibilities:

  • Take corrective actions in accordance with target completion dates
  • Monitor the completion of planned corrective actions
  • Respond timely to requested updates on addressing recommendations
  • Provide the best available information that supports the successful implementation of corrective action plan
  • Agree upon open and closed recommendations
  • Continue corrective actions to close all recommendations

AAS Responsibilities:

  • Perform follow-up per target completion dates
  • Identify corrective actions taken to address recommendations
  • Obtain updated corrective action plans for open recommendations
  • Collect relevant and sufficient evidence to close recommendations
  • Obtain agreement on open and closed recommendations
  • Report all open and closed recommendations to the Board of Governor's Committee on Audit